======Minutes of the July 2015 TAB Meeting======

Present:\\ Grant Likely\\ Jon Corbet\\ Kristen Accardi\\ Matthew Garrett\\ Thomas Gleixner\\ John Linville\\ Chris Mason\\ Amanda McPhearson (LF)\\ \\ 1. Action Item Review\\ No outstanding actions\\ \\ 2. Electoral Process\\ Before the meeting, Kristen posted a new draft of the electoral\\ process with past comments addressed. Everyone seems happy with the\\ process. It addresses the problems we've had in the past without\\ attempting to solve theoretical ones. One amendment was proposed, and\\ accepted, to be clear about how many candidates could be voted for on\\ a single ballot.\\ \\ Kristen Accardi moved to adopt the amended electoral processes (copied\\ below), seconded by John Linville. Passed unanimously.\\ \\ With the new process accepted, the remaining work is logistics. As\\ usual, the election will be held at Kernel Summit. Our custom in\\ recent years is to hold the election at a joint evening for Kernel\\ Summit and a co-located event. This year KS is in Korea co-located\\ with the 1-day Korea Linux Forum, a smaller event. Matthew wondered if\\ this would cause a problem since it will heavily skew turnout in\\ favour of KS attendees. However, it is not unheard of since we've held\\ the election with small co-located events in the past (ie. Japan\\ 2009). Also, our TAB charter is specific that our electorate is Kernel\\ Summit attendees. If we want to do something different, we need to\\ propose a charter change to the LF directors.\\ \\ Grant will give the KS planning committee a heads up that we've begun\\ election planning. Kristen has volunteered to act as election\\ coordinator, and will let Angela know what we will need in terms of\\ venue and equipment.\\ \\ 3. Plumbers 2016\\ Plumbers 2015 is just about upon us, and we're going to need to kick\\ of 2016 planning in pretty short order. Last we talked about it we\\ agreed that Plumbers 2016 should co-locate with Kernel Summit and an\\ as-yet-undetermined location. Jon has investigated Boulder, but it\\ appears there aren't any suitably sized conference centres in the area\\ and he must resign himself to not having all 350 of us around to his\\ house for a BBQ. Angela is still investigating venues, and we should\\ hear back soon.\\ \\ Still, even without a venue, we can start preparing to issue a CFP.\\ Jon has volunteered to dust off the old CFP and prepare to send it out\\ once we know where the venue will be. Given that we've already decided\\ to co-locate with Kernel Summit, choice of venue will be removed from\\ the CFP, but the option remains for the planning committee to choose\\ evening events or other activities.\\ \\ 4. Plumbers 2014\\ Report from Jon: Planning is going well. There are about 60 people on\\ the waiting list at the moment after registration sold out very\\ quickly. Companies are showing keen interest in the silver\\ sponsorships as a back door for getting their employees in the door,\\ so that option may need to be closed down soon. As comes up every\\ year, we should discuss options with the LF and the current planning\\ committee about how to handle the high popularity of Plumbers. Do we\\ increase the size? Raise the registration cost?\\ \\ There is going to need to be a Plumbers de-brief meeting anyway, and\\ having it face to face at Plumbers makes the most sense. Kristen will\\ ask to get a BoF scheduled well in advance so that we're not trying to\\ collect people in the hallways at the last minute.\\ \\ 5. Project updates: UEFI\\ Matthew posted to the mailing list about needing to make a new release\\ of Shim due to changes in Secure Boot policies. Everyone is encouraged\\ to go and read his email and respond on-list.\\ \\ 6. LF Collaborative Projects\\ At next month's meeting Jim will present to the TAB the vetting\\ process for collaborative projects, and how the decision to adopt a\\ project is made. Please be ready with your questions. Being always\\ prepared, Thomas already had his question handy: Does the Linux\\ Foundation have the resources needed to run all of the collaborative\\ projects? We all look forward to being entertained and informed by Jim\\ next month.\\ \\ Meeting adjourned at about 9:45GMT\\ \\ \\ ---\\ Electoral Process\\ \\ Nominations:\\ ------------\\ \\ Nominations should continue as previously.  Nominations will occur via\\ email, or in person at the time of the election.\\ \\ Elections:\\ ---------\\ \\ Elections shall take place via a printed ballot vote unless there is no one\\ competing for slots.  For example, if we have 5 open slots, and only 5\\ people running, election is a formality and can be done via voice.\\ \\ Ballots:\\ -------\\ In the case where multiple people are running for the same position,\\ Ballots will be pre-printed with all the nominations that were collected up\\ to 24 hours prior to the election.  There will be spaces left for write ins\\ for nominations that occur at the time of the election.\\ \\ Voting:\\ -------\\ Each person present at the time of the election shall be handed a printed\\ ballot.  Voters may vote for as many candidates as they wish. Only one\\ vote per candidate will be counted. A space will be provided where\\ they can fill out the ballot in private and place it into a box to be\\ counted in private.\\ \\ Counting the votes:\\ ----------------------------\\ Votes will be counted immediately following the election by 2-3 members of\\ TAB committee that are not up for reelection, or by designated community\\ volunteers.